Topic awaiting preservation: Document Management System (Page 1 of 1)

Hi all,

I'm currently googling for a good document management system. A group of users should be able to post documents. It would be nice if others could vote and/or comment them. The files should be editable but version control is not necessary. Limits on file size and file extensions (is it possible?) seems a nice option.

Thanks,
Sam

Sam: What server-side code to you have available?

___________________
Emps

The Emperor dot org

PHP/MySQL if possible.

Thanks,
Sam

I think the script for Slashdot is free (as in speech and as in beer)


Code - CGI - links - DHTML - Javascript - Perl - programming - Magic - http://www.twistedport.com
ICQ: 67751342

Well our very own Bitdamaged and Dms did their own scripts.

Check them out from here: :FAQ:

Later,

C:\


~Binary is best~

I used PHProjekt for a while:
http://www.phprojekt.com/

It had some nifty features and worked well until people got too lazy to use it.

Document Management System, heh that's "DMS".

Right up my alley
There is a major difference between a DMS (here we go again) and a CMS (Content Management System).

Slashdot, phpnuke, blogger, DmSCmS are all CMS-systems of some sort that handles content that should be editable and viewable directly on the web.

If I understand the initial question right, what you need is a way to store files (as in textfiles, wordfiles, excelfiles and so on) in a structured, searchable way. You should also be able to open and edit these files over the web and then upload them again, overwriting or creating a new version of the original file.
Right?

I don't know of any such system right off the bat that's open source except for CVS (concurrent versioncontrol system) that is used by sourceforge amongs others.

As I havn't played around with it I can't really say anything other than that it's widely used and trusted.

I did a quick search for "document management system in php" and it seems like hotscripts has a couple that you can check out, try this: http://www.hotscripts.com/PHP/Scripts_and_Programs/Documents/

I have some small things that might take you part of the way, a document archive that is searchable and you can create archives, control extensions per archive and upload files.
The visitors interface can be seen at my site under "archive" and screenshots (in swedish) in the archive itself, look under software.

That doesn't fit the bill all out, but it might be a start if you know some php (and yes, an english version is available). It currently is lacking all functionality that can restrict files to users and if you download a file, edit it and then upload it it will get a timestamp added to the original name so you won't overwrite anything, but no connection to the earlier version exists.
Good luck/Dan

{cell 260}
-{ a vibration is a movement that doesn't know which way to go }-

DmS, you'r right. If you google for "document management systems" or "document publishing systems", you find a lot of "content management systems" or "version control systems".

The only thing that I'm looking for is a way to allow users to submit files (txt, doc, xls, ...). A superuser can the approve these files and place them online so others can download them. No modifications are necessary. Other users should be able to give reactions/comments on these documents, but this is not required.

Not very difficult, but hard to find on the internet. Most of the scripts you find do have 1000 other options that I don't want. If I had some time and PHP skills, I made it myself, but that isn't the case.

Thanks,
I keep on googling.

Sam

Sam, if that's all you need, it sounds like it would be quite easy to take my web-archive and add the possibillity to add user comments to each document plus to require each file to be approved before it is searchable/viewable.

It's already built on a combination of the filesystem for actual file storage and MySQL for paths to the document, metadata description and filetype association with all archives, you can free-text search both inside the files (.doc, .xls (.pdf if it's on a linux server), .txt and so on) and in the descriptions they got when initially uploaded, this ties in with the selected archive to restrict the search to that archive.

As it already is divided into three pages, one for search/download, one for uploads and one for creation of archives and allowed filetypes it's very easy to restrict access to each page.

Then all you need is to present uploaded files to the admin with a checkbox that approves the file for access, plus a textbox for the users to comment on the files. This would require a small change in the db to store this.
If you don't have another form of user management, that would have to be included as well.
Perhaps a days work to get it all working.

Hmm... Wonder if a thing like this might be useful to more people?

Anyone else interested in something like this packaged and ready for installation (I mean interested as in "Yes! I'd use it live today if I had it")?

/Dan

{cell 260}
-{ a vibration is a movement that doesn't know which way to go }-

Count me in if it comes to be. I could use something like that in a couple of projects...

DmS, I've tested the archive on your site and it basically does the job, except the commenting/approval stuff. It's like you said, I can think about a lot of situations where this would be usefull and assumed someone already made something like this. That's why I do believe the solution is out there but it's just so damn hard to find.

It looks like I'm gonna have to create it myself. I doubt it that I can make it all work in just one day.

Thanks,
Sam

Sam.
A late post but it can be of use if the need is still there.
I havn't had time to dig into my archive yet, but I stumbled on this: http://olate.com/scripts/latedownload/index.php and it seems like it might be something that comes pretty close.

I havn't tested it myself yet but it sounds quite ok.
/Dan

{cell 260}
-{ a vibration is a movement that doesn't know which way to go }-